Overview

Meeting transcripts are most useful when they are organized by speaker and summarized clearly.

Before you record

• Use a quiet room and ask speakers to avoid talking over each other.
• If possible, use separate microphones for each speaker.
• Share the agenda so the summary has clear structure.

After the upload

1. Open the transcript and review speaker labels.
2. Rename speakers to real names for readability.
3. Run Smart Summaries to capture key points and decisions.
4. Export or share the transcript with the team.

Tips for better notes

• Use word timestamps to verify action items and dates.
• Highlight decisions and owners before sharing.

Meeting prep for better transcripts

Most cleanup work can be avoided with small preparation steps before recording. A clear agenda and speaker order significantly improves punctuation and speaker segmentation quality.

1. Send a short agenda to participants in advance.
2. Ask speakers to introduce themselves at the start.
3. Use a dedicated mic for the room or host whenever possible.
4. Mute side channels and notification sounds during recording.

Post-meeting workflow

• Rename speakers first, then edit terminology and acronyms.
• Extract summary bullets and action items from the transcript.
• Export clean transcript plus SRT if meeting video is shared.
• Share final version with stakeholders in one link.